• conforming to the guidelines for papers outlined in the sections "Guidelines for Contributed Papers". (Please note: To expedite the exchange of current information, and not preclude participants from publishing their work in formal fisheries journals, papers in the proceedings from the workshops are not peer reviewed. References to material presented in the proceedings must be approved by the author(s) and cited as personal communication).

• spell-checking their paper prior to submitting it.

• having their paper reviewed by their agency (where appropriate) prior to submitting it.

• transmitting the abstract for their paper via email (preferably), fax, or mail to one of the Workshop co-chairs by January 21, 2005. Please note that these abstracts will be included in the "Program" for the Workshop that will be distributed to participants at the Workshop.

• submitting a double-spaced, hard-copy version of their paper and a copy on a 3.5" disk or CD ROM, with the file in Word, Word Perfect, or Plain Text Document to the leader of their session at the Workshop.

Contributors of Posters:

Participants that are contributing posters at the Workshop are responsible for:

• spell-checking their poster.
• having their posters reviewed by their agency (where appropriate).
• transmitting the abstract for their poster via email (preferably), fax, or mail to the Poster Session leader, Gary Freitag, by January 21, 2005.  Please note that these abstracts will be included in the "Program" for the Workshop that will be distributed to participants at the Workshop.
• being present during the main Poster/Social Session at the Workshop February 23, 2005 from 18:30 - 20:00 to discuss their poster and answer questions.
• preparing 30+ copies of their poster presentation (on 8.5"x11" paper) for workshop participants interested in having a "copy" of their poster (this is not a firm requirement but it is desirable).

Session Leaders:

Session Leaders are responsible for:

• helping to solicit/organize (where necessary) an appropriate number of participants for their session (generally from 3 to 5 participants; please discuss with one of the Workshop co-chairs).

• ensuring that papers in their session fit within the general topic area.

• checking with participants in their session to help ensure that abstracts are sent to one of the Workshop co-chairs by January 21, 2005.

• ensuring that papers in their session conform to the standardized format (particularly for citing references).

• collecting hardcopy and disk copies from each of the participants in their session either before or at the Workshop and submitting them to one of the Workshop co-chairs at the Workshop (this will be very much appreciated by the Workshop co-chairs and will help to expedite rapid publication of high-quality proceedings).

• introducing each of the participants in their session prior to their presentation.  Please find out the organization they are from, correct pronunciation of their name and any other pertinent details.  Advising the participants when there is 2 minutes left in their 15 minute (maximum) presentation. Note that approximately 5 minutes should be available for questions at the end of each presentation.

To expedite publication of the proceedings, we request that submitted papers comply with the following guidelines, which are based on the observations of Editors and Session Leaders from prior Pink and Chum Salmon Workshops. Please provide a double-spaced, hard-copy version of your paper and a copy on a 3.5" disk or CD ROM, with the file in Word, Word Perfect, or Plain Text Document to the leader of your session at the Workshop final copy of your paper either before or at the workshop.

Layout - Similar to the manuscript layout used in the Canadian Journal of Fisheries and Aquatic Sciences (however, please note that the paper should generally not exceed 10 double-spaced pages). For those wishing to review the most recent guide provided in this journal, the latest version for authors is in CJFAS 59 (1): pages I1-I6, January 2002. A full text version of these instructions is available on-line at:

http://researchpress.nrc.ca/cisti/journals/rp/rppdf/cjfas_instruct_e.pdf

Format of Submitted Document File (in descending order of preference)
Word
WordPerfect
Plain Text Document

Length of Paper -
Approximately 5-10 pages (double spaced). Where appropriate, papers may exceed this amount, however authors should check with one of the Workshop co-chairs if their paper may significantly exceed 10 pages.

Sections of Paper -
Title, Names and Addresses of Authors
Abstract (mandatory for all papers presented at the Workshop)
Introduction
Materials and Methods
Results
Discussion
Acknowledgments
References

* Depending on the nature of the paper, sections may be combined and named differently, (e.g., "Results and Discussion")

Tables and Figures -
Please provide "camera-ready" copies of tables and figures, complete with captions and legends. If possible, please include clean originals on 21.6 x 28.0 cm (8.5" x 11") white paper with at least 2.5 cm (1") margins on all sides. More than one table or figure may appear on the same page, but do not include text from the body of the paper. Figures should be printed on a laser printer or drawn using black India ink. Please do not submit figures printed on a dot-matrix printer because they generally do not reproduce well.

Text should be at least 1.5 mm high, and preferably in a Helvetica or Roman style font.

Citing References -
Please follow the format of the Canadian Journal of Fisheries and Aquatic Sciences (CJFAS). Examples are provided below:

(Journal Article)
PETERMAN, R.M. 1982. Model of salmon age structure and it’s use in preseason forecasting and studies of marine survival. Can. J. Fish. Aquat. Sci. 39:1444-1452.

(Reports)
SMITH, J.E. 1981. Catch and effort statistics of the Canadian groundfish fishery on the Pacific coast in 1980. Can. Tech. Rep. Fish. Aquat. Sci. 1032:90 p.

(Book not in a series)
LEBLOND, P.H., AND L.A. MYSAK. 1978. Waves in the ocean. Elsevier, New York, NY. 602p.

(Part of book)
HEALEY, M.C. 1980. The ecology of juvenile salmon in Georgia Strait, British Columbia. In W.J. Neil and D.C. Himsworth [eds.] Salmonid ecosystems of the North Pacific, p.203-229. Oregon State University Press, Corvallis, OR.

Thank you for your cooperation.

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The use of either LCD images (e.g. from the computer program, Power Point) slides, or overheads to present your "talk" is strongly encouraged. Projectors will be available at the Workshop to facilitate making presentations using these formats.

Some of the recommendations provided below for making effective presentations were obtained from guidelines listed by the American Fisheries Society (for their 2001 annual meeting) for participants making presentations.

All participants making oral presentations at the pink and chum workshop must bring their presentation materials (e.g., laptop, files, slides, overheads) to the Audio-Visual Prep. Room at the workshop, at least two hours before the start of the Session that they are in. Those participants making presentations in the first Sessions on Thursday (February 24) and Friday (February 25) mornings must bring their presentation materials to the Audio-Visual Prep. Room at least one hour before their Session begins, or if possible, at the end of the afternoon on the day before their presentation. All speakers should have a back-up copy of their presentation on overheads in the event of LCD and/or slide projection problems during their presentation.

Please rehearse your presentation and be certain to stay within your allotted time, i.e. 20 minutes (15-minute presentation, 5-minute question period). Some of the main considerations for producing effective oral presentations are described below.

Slide Preparation - General Principles:

• slides should be well designed, simple, and readable by everyone in the audience.

• use 2" x 2" paper or plastic mounted slides, designed for a 35 mm slide projector that are clean and in good condition.

• slides should be numbered in the lower left corner (in the position that they would be viewed in) to expedite putting them into a carousel quickly and correctly.

• use only as many slides as are really needed and can be discussed in the time allotted; as a general rule, one slide for each 1-2 minutes of presentation is appropriate. Each slide should remain on the screen for at least 20 seconds.

• devote each slide to a single fact, idea, or finding. Illustrate major points or trends, not detailed data. Do not show long or complicated formulae or equations.

• use an absolute minimum number of words in titles, subtitles, and captions; standard abbreviations are acceptable.

• use block lettering. Do not use serifs or italics. A rule of thumb for the minimum height of readable lettering (size) is 3 mm on the finished slide. Do not make slides from illustrations or tables that were prepared for publication since they are generally not satisfactory.

• color adds clarity and appeal to slide illustrations, however you should generally not use more than four colors per slide. Contrasting colors are easier to see, for example, white or yellow on blue, green, or black backgrounds is usually effective.

• critically examine each slide, and review the entire set under adverse light conditions since it is sometimes impossible to provide optimal low-light conditions in meeting rooms.

Tables
You should not use more than four vertical columns, and five rows in tables (or vice versa) because the readability of slides deteriorates substantially with greater numbers of columns or rows. Ruled vertical or horizontal lines should also be omitted since they may clutter the slide.  Present data using bar charts or graphs instead of tables wherever appropriate since they are usually easier to understand.

Graphs
Generally, do not use more than two curves on graphs or more than three or four lines. You should use fewer lines in cases where they are close together. Additionally, the axis and curves should be labeled (rather than using symbols and/or a legend). Avoid showing data points unless scatter is important to the point that you are making.

Many of the recommendations for creating effective slides that are discussed above, also apply to presentations using LCD projectors (e.g., using Power Point). However, you should also note the following:

1. The preferred option is for you to bring your presentation on a CD to the Audio Visual Prep. Room at the Workshop at least 2 hours before the start of your session.

2. The second option is for you to bring your LCD presentation already loaded on your laptop computer to the Audio Visual Prep. Room at the Workshop as indicated above (i.e., at least 2 hours before the start of the session that you are in). Your computer will be either connected directly to the LCD projector or through a switcher box. If you choose this option, then also please note the following:

• your laptop power cord is also required since your computer may be turned on and sit idle for an extended period prior to your presentation. Speakers from countries other than Canada or the United States should bring an appropriate converter if necessary to ensure that their computer will run on the available current.

• turn off all features on your computer that could cause it to shut down while it is sitting idle (e.g., screen savers, sleep, hibernation or other modes).

• ensure that your computer is ready to transmit to an external monitor (the LCD projector). This is usually done in the control panel, display properties folder.

• the LCD projectors at the Workshop will support XGA resolution of 800 x 600 pixels. Set the resolutions on your computer to 800 x 600 pixels to insure clear images from the LCD projector.

• most of the newer laptop computers will accept any appropriate device that is plugged into them, however older computers (e.g., those made prior to 1996) generally need to be connected to the LCD before the computer is turned on. Please advise one of the Audio/Visual resource people at the Workshop if you have an older computer that may require additional time to successfully connect to the LCD.

• the LCD projectors at the Workshop will accept a standard VGA 15-pin monitor cable. Please advise one of the Workshop Co-chairs at least one week before the Workshop if this is not adequate for your needs.

• write your talk out in advance so that it is organized logically and the main points are clear.

• prepare a detailed outline of your talk.

• focus on the main points of your results and leave the detailed description of your "Methods" to your paper.

• rehearse your presentation, preferably in front of your colleagues so that you can get valuable feedback on areas that should be discussed in greater detail and areas that should be omitted.

• time your presentation; if it takes longer than 15 minutes, please eliminate lower priority material so that you can stay within the maximum time limit.

• speak slowly and clearly, using simple words and short sentences.

• your comments should reinforce the visual material that you are presenting.

• use the microphone/audio system that will be provided and speak into the microphone while facing the audience.

• use the pointer that will be provided to emphasize the most important elements on your visual aids.

Poster Presentations:

Poster presenters will have a total maximum area of approximately 4 feet by 4 feet to display their poster at the Workshop.

There are many options for preparing posters, the following are some general suggestions:

• Power Point can be used to produce effective poster presentations.
• plan to prepare approximately 6 to 12 sheets/slides (8.5"x11") with text, figures, photos (which can be scanned in) that are mounted on a backing of either construction paper or art board.
• if you have 6 sheets or less to mount you can mount them on a backing approx. 2 feet x 3 feet in size; if you have greater than 6 sheets to mount, you can join two pieces of 2 feet by 3 feet backing material together.
• your first sheet should include the title of your poster as well as the authors and their affiliations.
• text font should generally be about 14 -16 in size to allow viewers to read your poster easily.
• please prepare an abstract of your poster for inclusion in the proceedings.